Once the names have been generated into the front door lock profile, the software can randomly generate the P.I.N. codes. This eliminates the need to enter each P.I.N. individually. In addition, the DL2800 user codes cannot be subsets of the Master Code. For example, if the Master Code is 1,2,3,4,5,6, the user codes cannot be 1,2,3 or 1,2,3,4.
To generate the codes, select the first name; press the shift key, scrolling down to the last name and click. This highlights all of the names. Right click on the highlighted area and select generate selected new codes. Choose the code length (4-6) and all of the names will have randomly selected codes.
The next step is to create the time zones and schedules that restrict access for the users. For this installation there are users that have 24/7/365 access, users that have 24/7 access no weekends or holidays, and users that have access from 7:30 a.m. to 9:30 p.m. Monday through Friday. Some users will have access to the front and rear doors, some to either the front door or the rear door.
For this small installation, we will establish the time zones and the schedules the same for both locks as the president is not certain that specific employees will either be restricted to the front or rear door. For many installations, time zones and schedules can be lock specific. Having the three work schedules in each lock eliminates the need to program something in later.
Begin by clicking the icon Schedule. The Schedule-Time Zone appears. Type in the start time 7:30 a.m. and the stop time 9:30 p.m. Click enable for Monday through Friday. Right click on the different boxes for the short cut to setting the hours and days.
The next step is to create a user group for this schedule. In the Description, screen type in “Day Shift.”. Make it Group 1 in the User or Group ID. In the Event screen click, and then click the drop down to Enable Group to appear. In the Time Zone screen, click and click the dropdown to 1, for Time zone 1. This will give those users placed into Time Zone Group 1 will have access only from 7:30 a.m. to 9:30 p.m., Monday through Friday.
This schedule must be modified to prohibit access during holidays, as there is no need for a Group 1 user to gain access. Another time zone is created to disable the holiday dates. Disable schedules override enable schedules. Each holiday must be set each year as the holiday dates will not always be the same. Following the first year, only the dates will have to be changed at the beginning of the year.
Note: The Master, Manager and the Supervisor Codes can manually override the schedules and the time zones.
One more Group needs to be created for the 24/7 weekday access no holidays. The 24/7/365 is the default access so no changes are necessary. Do not fill in the Group information in the Global Users screen until the Back Door lock profile has been cloned.
To provide an additional layer of protection, the DL2800 can be programmed to activate the unlock command only when an authorized user enters his or her P.I.N. For example, by incorporating this feature, if there is a problem, earthquake, snow day, etc., the lock will not just unlock at the specific time.
In addition to controlling access by users, the DL2800 can be unlocked for a specific time, for example, a company that has a lunchroom. An Alarm Lock DL2800 can be programmed to automatically unlock at 11:30 a.m. and relock at 1:30 p.m., providing access during lunch.
The Programmable Features screen is lock specific. For the DL2800, some additional features under the Options tab include daylight savings time, remote release, lockout 2-9 number of times and the lock out time is up to 60 seconds. Keypad lockout is recorded onto the audit trail. This way someone will know if the lock is being manipulated.
Once the Front Door profile template has been completed, clone this template to create the Back Door lock profile. Not all of the users will have access to both the front and the back door locks. They will be programmed into the Front Door lock profile. Then by cloning the lock profile and creating the Back Door lock profile, there is no need to enter the names more than once. Should an employee gain additional access rights, the name will already be in both lock profiles. In addition, should the company want additional locks, having a clonable lock profile will save time.