Some electromechanical locks keep a record of which users have gained access and which have been refused access.
Add time and date to an electromechanical lock and you can limit access for one, many or all to specific dates and times. You can know when each unique user gains access (and if desired egress), at what day and time. Some electromechanical locks provide dual purposes to control access and to be a time clock to know exactly when persons arrive. Some electromechanical locks and operating software enable companies to determine the time and attendance of personnel.
An electromechanical lock can be programmed that when one or more specific users gain access the lock is unlocked for a set period of time. When the same or a different user presents their credential to the lock at the end of the shift, the lock relocks, limiting authorized access.
Electromechanical locks can be master keyed (programmed) to operate all of the locks each user requires in order to do their jobs. If the locks are networked, the programming is at a central computer. If not networked, each lock must be programmed for each user.
An advantage and disadvantage for locksmiths is that most electromechanical locks do not need to change the mechanical key bittings each time someone’s employment is terminated. If the lock is networked to a computer, the user can be deleted with a few keystrokes and a new user added. This lowers the facility’s exposure, adding an additional level of security.
Many electromechanical locks can be customized for each employee’s individual access needs. Electronic access control provides the ability to set user-level access rights from the number of doors that can be access at specific times. Having this ability eliminates the need to provide more access than necessary. This can be accomplished by having more electronically accessible locks.
Electromechanical locks can provide remote access as well as one-time user codes for a single use by an authorized individual.
With available technology, a smart phone can be used to receive notification of unauthorized attempted access, view video, and when specific individuals gain access. A smart phone will eventually permit remote monitoring programming via the Internet.
An advantage and disadvantage of electromechanical locks is no parts are necessary to program or delete user codes. The advantage is there’s no need for parts or a keying kit. The disadvantage is that mechanical locks are easier to repair and less expensive to replace.
Many electromechanical locks are designed for field troubleshooting, but are not designed for field repair. They may require replacement before repairs can be made.
Networked electromechanical locks are available hardwired and wireless with wireless locks operating in conjunction with electronic gateways or access points. For example, there are hotel electromechanical locks that work in conjunction with the check-in desk to change the code, turn off electronics when the customer has checked out and to turn on lights when someone checks in at night.
For remote location rentals, a landlord can install an electromechanical lock that accommodates a specific code provided to the renter beginning on a specific day and time and expiring at a specific time on a specific date. This way, only the authorized renter can gain access. No human required or keys to retrieve.
For multi-family buildings, the installation of electromechanical locks on the exterior doors provides additional security by better controlling access and requiring a more restricted code. Some electromechanical locks can monitor the position of the door. If the door is not secured, the lock can notify this condition.
For a residence, an electromechanical lock can unlock a door remotely via telephone. The homeowner can unlock the door remotely for a family member who forgot their key or an a contractor needing access. Some are designed to operate with specially adapted appliances, for example lights, thermostats and video cameras, to monitor, save money and provide a safer entry.
Wireless communication means no wires to transfer the information to a personal computer or to another lock.
Probably one of the most important features of an electromechanical lock is the capability of controlling access offering a choice of authorization credentials.