What do you like most about your work? When corporations survey their employees, they are often surprised as to the overwhelming answer regarding this question. Most employees choose job satisfaction over money, perks and benefits. Further studies find that job satisfaction is directly related to...
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Print four copies of each label. This will speed up your survey as one label will be affixed to the door jamb and the others will be applied to the forms related to the survey point. Print three times the number of labels you estimate you will need.
There will be three forms used to record information by hand. Make stacks of these forms to be used on site during the survey. Create cheat sheets that include abbreviations and lists of numbers and descriptions that represent repetitive data. Make sure and bring extra pens and marking pens. Stash all your survey supplies into a case or bag so that everything is together.
Working without a cart
You don't have to use a cart to perform surveys. I originally used a cart and it is literally a drag. Learn to work smart and carry what you need.
To accomplish this, separate your tasks into stationary and mobile activities. Stationary activities will be performed at your "temporary office." Find a lockable meeting room or unattended office and set up your laptop, your forms, and your survey materials. Always keep your laptop on and your spreadsheet open.
Mobile activities will be performed at a survey point. Carry a clipboard with forms, cheat sheets, and location grids attached. Carry your digital camera and recorder.
Your process should be to record data at survey points then visiting your "temporary office" where you will transfer the data into the database.
Develop your own forms, designed so that you don't forget important bits of information needed to fulfill your survey. They are designed to be scribbled on and used to note the information until it is entered into the spreadsheet.
Start At The Main Entry
A good place to start the process is at the main entry. Once at the main entry, find the location grid that relates to it. You will survey all doors in the location grid so that everything gets covered.
It is not uncommon to find changes in construction from the time the floor plans were created to present. Use your red pencil to note the changes on the location grids.
Open the door and affix a door tag label to middle of the jamb near a hinge. If you would like, cover the label with label film.
Each point of survey will have at least one of the three different types of forms you carry on your clipboard. You should have extra labels with the same tag number that was affixed to the jamb. Affix a label to each of these forms. (See Figure 5)
Form One covers location information; which location grid the door appears on; and the reference numbers of pictures taken relating to the doors and hardware. (See Figure 6)
Form Two covers information specific to the actual door. (See Figure 7)
Form Three covers information specific to the hardware on the door. (See Figure 8)
Use the camera to be your future eyes relating to this door. In the closed position, back off and get a full view of the door so that you can see any signage, outlets, and fire extinguishers, around the door. Open the door and get a shot of the threshold and anything that inhibits the opening of the door. Shoot the middle part of the door to record what type of hardware secures it. Take a shot of the door closer.
After taking you pictures, record digital notes that pictures can't reveal. Start out verbalizing the tag number to associate the voice record to the door. Record the time to establish the order you surveyed in. Verbalize all kinds of details including measurements you take.
Here is an example of what to say: "Time 10:15 a.m. Tag 1-0-0-4-5. This is a hollow metal door, 36 inches wide, 84 inches tall, one-and-three-quarter inches thick, featuring a window lite. The lite is 4 inches wide by 16 inches tall, located 28 inches from the hinge side and 12 inches from the top of the door. The lite face is 1 inch wide. The lite features wire glass. The door closer is leaking and needs to be replaced. The door slams as the closer isn't properly working."
Once the information has been completed, circle it on your location grid so that you know it has been completed. When a location grid is full, you might go back to your temporary office and "download" your observations.
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